3 top tips for email organization

blog-productivity-email-inbox-zero

 

Hey friend,

How’s business going for you this week? I hope you are thriving beyond what you ever imagined possible. And if you’re not quite there yet, I hope you’re hanging onto the hope that you will be soon – and I hope you’re hustling to make it happen for yourself!

The 3 things I’m celebrating this week within my business?
1) I’ve started writing my new book!! EEEK!
2) I’ve started creating “Extra Credit” and “Bonus” content for all of The School of Killer Impressions students!
3) I’ve been taking EXTRA steps to organize my inbox – YES for organization!

Here’s the thing – staying on top of your inbox can be TOUGH. Even though I’m definitely far from perfect, I have adopted a few techniques over my years of being in business that do me a world of good!

Today I’m sharing my top 3 tips for email organization – you are going to LOVE THEM!

Even if you can’t quite manage tip 1 or 2, DEFINITELY make sure you take advantage of tip number 3 – this tip has saved me countless hundreds (maybe thousands) of hours, and it’s seriously a life-saver.

Check out these time-saving email tips for yourself here:

I hope you LOVE this week’s Chatty Tuesday, I can’t wait to hear from you in the comment section – I want to know : do you already use any of these tips? if so, how do they work for you? and if not, which of these tips will you be adopting?

Big hugs
xoxo
Alex

 

30 thoughts on “3 top tips for email organization”

  1. Perfect timing for this video. I was just dealing with my email last night and trying to figure out how to deal with all the emails from the 4 email accounts I have. So I just blocked out time in my schedule to deal with all the emails. Thanks for the tips!

    1. @friendsfavz:disqus Love that this came at the perfect time for you! That time-blocking tip has been so life-changing for me as it has helped clear my mind and save me time! And that third tip about the templates? … VITAL to keep up with my inbox. Enjoy your new inbox 🙂

  2. Love these tips! You recommended your first tip in another video of yours a couple months ago I believe, and it was one of the best things ever to turn off notifications! It helped easy my anxiety about constantly being bombarded with notifications. I am happy to say I do all of these hings you recommend.
    Another tip I have, if people can’t/don’t want to inbox zero– utilize labels!! It helps me visually see the past 20 emails that will be replied to most often and keep them in my mind when I check my email 🙂

    1. Hey Mariah!

      YES! Having those email notifications turned OFF on your phone, s a life-saver, right? Yes – I use and LOVE labels, too! That could be a whole video all on its own 😀 Glad to hear that you are already on top of your inbox. I pronounce you the official Inbox Queen :D!

      Big hugs
      xoxo

  3. When you are archiving initially it seems to only be allowing me to archive one page at a time? Is there a way to do them all?

    1. Hey Britt,

      Great question! Yeah – if you’re in Gmail, click on the arrow next to the select box. It will open a drop down menu. Click on “All”. After that, there will be a yellow highlighted section above your inbox that says something like “All conversations on this page have been selected. Would you like to select all in your inbox?” Click the “Select all in inbox” link, and you’re good to archive away! 🙂

      Big hugs
      xoxo

  4. Hey! I loved bleu’ s special appearance! And the wave good bye – adorable! I do schedule chunks of time to check email and aim for inbox 25-50 (can’t get to zero) but I fond whenever I’m feeling overwhelmed my habit is to start checking email. I suggested to my team to close outlook except during their scheduled email times. I think I need to take my own advice there! And I plan on working towards inbox zero! Thanks so much. Xoxo

    1. Hey Lisa! 🙂

      I’m so glad you enjoyed baby Blue’s appearance, he’s a sweetheart! Good luck working towards Inbox Zero, and in taking full control of your inbox. When you get there, it will be so worth it 🙂

      Big hugs
      xoxo
      Alex

  5. Amanda Nikolaidis Young

    Love this! I mean… who DOESN’T need tips for their inbox? Fortunately, I discovered “inbox zero” a few years ago and swear by it. I also have some vague half-templates that I occasionally pull from a word doc, but this has inspired me to beef them up and get them in my drafts folder so they are always at my fingertips! Also, the concept of scheduling time for my e-mails… I think I’m obsessed with this idea now. I have once or twice turned off my Apple Mail when I was REALLY trying to concentrate on something and am always astonished at how much more productive I am without the constant distraction. Awesome tips, as always! xo.

    1. Hey @amandanikolaidisyoung:disqus!

      Girl, templates are my SAVIOUR! I have them all organized, too. I have a folder for different introductions, different types of questions, different sign-offs, different requests etc… Saves me so much time, thought + energy!

      Good luck! 🙂
      Big hugs
      xoxo

  6. I love these tips! I do a version of Inbox Zero. Everything in my “inbox” is stuff that needs immediate or relatively immediate attention. I keep a “tomorrow” folder for stuff that isn’t critical but needs to be looked at soon. When it becomes timely, I put it back in my inbox. I put news letters in a “to be read” file and file accordingly or delete when I am finished looking at them. Friday afternoon, my goal is to be “empty”. Stuff that can wait, goes in my Monday file. I may go to email over the weekend, but at least I know that there is nothing pressing so I can just shut off and work on FUN! LOL

  7. I am in love with the templates idea! I feel I am always answering the same questions. I can’t wait to make them today!

  8. I”m trying to read/deal with only the essential emails in the morning, i.e. work email I absolutely must reply to or follow up on. I’m trying to leave the rest until the end of the workday; that way my motivation to wrap up and go home keeps me from wasting too much time browsing and contemplating non-essential mail that I still want to read.

    P.s. I love your dress, can I ask where you got it?

    1. @disqus_BZbG7TlmSI:disqus – I’ve plotted out the first few hours of my afternoons for emails, since it’s normally the times I’m the least creative. Kind of like how you leave yours till the end of the workday. I like it! 🙂

      And I got the dress from Target just recently, it’s probably in a store near you! 🙂

      Thanks for your comment, Sheila! <3 xoxo

    1. @disqus_EOtDIERsjR:disqus I’m so glad you’re enjoying my videos and that you want to join us for the next round of The School of Killer Impressions! That is awesome news 🙂 BIG HUGS! xoxo

  9. Love the tips!! thanks as always! I’ve recently disabled my notifications on my phone and set emailing to different blocks of time during the week and it has helped me feel so clear minded and organized! Thanks again for sharing your words of wisdom:D

  10. bahaha, you crack me up with blue anyhow… thanks for the tips, I just found you the other day and I am totally terrible at all of this marketing/business crap. I have a photography business that is just a little bit sad. I’d love to have it as a full time job but anyhoo, I’m going to have to dig into your website when I have a few minutes. Just thought I’d say I think it’s great that you share your wisdom. THANKS!

    1. @disqus_NCcrWlg1FR:disqus! You’re going to get a handle on this marketing + business stuff, don’t worry! You’ve got this 🙂 Keep going through my posts, I’ve got a lot of great advice! 🙂 Enjoy and thanks for the comment!

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